Minutes of the Annual General Meeting of Upleadon Parish Council held on Thursday 21 May 2015 at Upleadon Village Hall at 7.30 pm.
Present:- Cllr M Manning (Chair), Cllr H Dunn (Deputy Chair), Cllr Mrs A Woolfrey, Cllr Mrs A Bassett, Cllr D Leighton, Cllr P Dallow, Cllr E Wood
Also present: District Cllr P Burford
1.0 Declarations of Acceptance of Office
All Members completed the Declarations of Acceptance of Office prior to taking part in the business of the meeting.
1.1 Election of Chairman – 2015/16
Cllr Mrs Woolfrey nominated Cllr Manning as Chairman. This was seconded by Cllr Dunn.
Cllr Dallow nominated Cllr Wood as Chairman. This was seconded by Cllr Leighton
A secret ballot was taken resulting in 4 votes in favour of Cllr Manning, 3 votes in favour of Cllr Wood. Cllr Manning was duly elected Chairman for the 2015/16 period of Office.
1.2 Declaration of Acceptance of Office
Cllr Manning signed the declaration of Acceptance of Office
1.3 Election of Deputy Chairman – 2015/16
Cllr Wood nominated Cllr Dunn as Deputy Chairman. This was seconded by Cllr Mrs Bassett.
In the absence of any further nominations, a vote was taken by a show of hands resulting in unanimously in favour. Cllr Dunn was duly elected Deputy Chairman for the 2015/16 period of Office.

1.4 Declaration of Acceptance of Office

Cllr Dunn signed the declaration of Acceptance of Office

1.5 Approval of Minutes of Council meeting – 5 March 2015

Cllr Manning proposed approval of the minutes of 5 March 2015 which was unanimously agreed.

1.6 Matters Arising
P.8​3.4.4 New Printer – the Clerk advised that the old printer had been advertised locally and it had eventually sold for £25.00.
P.8 3.4.7 It was confirmed that the collapsed drain and large pothole had at last been repaired.
P.9 4.3.3 Cllr Manning advised that the old noticeboard had not yet been sold but that his son would put it on Ebay shortly.
P.10 4.3.5 Highway matters. The Clerk advised that an acknowledgement had been received to her request for the signage to be repaired in Hooks Lane, stating that this matter had been programmed for repair.
Cllr Manning advised that he had arranged a meeting with Richard Waters Stakeholder Manager Gloucestershire Highways to discuss Highway matters in the village. Cllr Wood asked that he be asked to look at the road surfacing which was cracking in the vicinity of the Village Hall.
Cllr Mrs Bassett referred to the continual speeding of traffic in Forge Lane. The Clerk advised that she had asked the Police if they would utilise their speed gun in this area. Cllr Dunn advised that he had seen the Police carrying out speed checks in the area recently. Following discussion on this matter it was agreed that a request be made to the Highways Authority to ascertain the possibility of acquiring a flashing light flagging up the speed of passing traffic in an attempt to make traffic slow down.
1.7 Finance/Sundry Payments

For consideration:-

Community First Insurance​​£336.63 Annual Insurance

This was unanimously agreed.

1.8 Planning applications

For consideration:-

1. DF7101 P0091/15/FUL Charleswood Cottage, Gloucester Road, Upleadon
Erection of new double garage with store above and single storey utility to rear and demolition of existing garage

No Objection
Application considered since last meeting:-
P0580/FUL The Woodings, Upleadon – Erection of double garage with storage and games
​ room above

No Objection

1.9 To give consideration to End of Year Accounts
Cllr Manning proposed agreement to the End of Year Accounts for the period 2014/15 was unanimously agreed. Following the Internal Auditor having inspected the accounts and completed Section 4 of the Annual Return, Members addressed and completed Section 2 of the Return, for submission to the External Auditor.
1.10 Model Financial Regulations
Members gave consideration to the revised model Financial Regulations (NALC 2014) and unanimously agreed to adopt them as applicable to the business of Upleadon Parish Council.
1.11 Smaller Authorities (Transparency Requirements) (England) Regulations 2015 – compliance with
Members gave consideration to the requirements and compliance of the Transparency Code.
In this regard, it was agreed to pursue the use of the village website. The Clerk advised that on speaking with the Clerk of Pauntley Parish Council, it was possible to set up a simple website from the BT website – Tim Fretter from Forest Voluntary Action Forum had helped them set it up for which they had paid a small donation. It was agreed to pursue this option also, for further discussion at the next meeting.

1.12 Resignation of Clerk
Following the Clerk having submitted her resignation, it was agreed to advertise the Post. This to be discussed further at the next meeting when it was hoped interested parties would have applied for the position.
1.13 Any Other Business
Cllr Manning advised that he had put Upleadon War Memorial on the War Memorial website.
1.14 Date of next meeting
It was agreed that the next meeting would be on Thursday 3 September 2015.

This concluded the business of the meeting and it was declared closed at 8.45 pm.

NB Minutes are in draft form until approved at the next Council meeting.