Minutes of a meeting of Upleadon Parish Council held on Thursday 24 March 2016 at Upleadon Village Hall at 7.30 pm.
Present: Cllr M Manning (Chairman), Cllr D Leighton, Cllr Mrs A Woolfrey, Cllr P Dallow, Cllr E Wood, Cllr H Dunn, Cllr Mrs A Bassett
Apologies: District Cllr P Burford
5.1​To give consideration to planning applications:-
​1.​DF598 P0246/16/LD1 Mr R Davis, Upleadon Mushroom Farm, Gloucester Rd,
​​Upleadon, Glos GL18 1EJ
​​Application under Section 191 to determine whether the occupation of the dwelling
​​without compliance with the occupancy condition is lawful.

Comment: Object in principle, given no action taken by Enforcement Officer in terms of breach of planning consent.

Cllr Wood proposed that a letter be sent to the Planning Dept of Forest of Dean District Council expressing the Council’s dissatisfaction that enforcement action was not taken at the time of the Enforcement Officer’s visit to the property when breach of planning consent was evident. This was seconded by Cllr Manning and unanimously agreed.

​2.​DF5888 P0256/16/FUL Mr D Wilson and Ms M Coterill, Moat Cottage, Hooks Lane
​​Upleadon, Glos GL18 1HW
​​Replacement garage with hobby room/gym above (demolition of existing garage and
​​Garden shed)

​​Comment: No Objection

5.2​To give consideration to future method of making comment on planning applications received between scheduled meeting dates.

​Members were advised that following advice taken from Glos Assoc Parish and Town Councils the Council was not meeting its legal obligation relating to the current method of dealing with planning applications in between scheduled meetings. The options of undertaking this legally are:-

1. To call extraordinary meetings as and when required.
2. Standing Orders can be amended to permit the Clerk to make the decisions (LGAct 1972 s101). This could say under what circumstances the Clerk could act in terms of timing (between scheduled meetings) and size of development. As it is not possible in law to delegate a decision to a Councillor the wording should clearly say “delegated to the Clerk” but one can add “in consultation with X”. This is usually the Chairman, who can canvass opinion from other Councillors informally, but the response to the Planning authority is the sole responsibility of the Clerk.

Members unanimously agreed in the first instance to call an Extraordinary meeting should planning applications be received for consultation in between meetings. If this was found to occur on a frequent basis, the matter would be reviewed.

The concluded the business of the meeting and it was declared closed at 8.00 pm.

All minutes are in draft format until verified at the next meeting.